ADA: In an effort to make the Alpenglow Nights Concert Series and all of our events accessible for everyone, we ask that you pay attention to the following accessibility guidelines from the City of Bend:

• Sales or service counters should be no more than 36 inches from the finished floor or the ground, and the width must be at least 36 inches wide.
• All paths of travel must be free from cords and other obstructions. Cords may be covered with rugs, but rugs must be taped down on all sides.
• Price lists should be hung 36-39 inches from the ground.

Allowed Merch/Signage: No agenda-driven merchandise or signage is allowed (i.e. no political, race discrimination, or drug paraphernalia merchandise of any kind). Lay It Out Events reserves the right to remove any vendor. If there is resistance to this policy, the vendor will be asked to leave immediately and may be refused participation in future events.

Cancellation Policy: Cancellations received by April 24th, 2027 will receive a 50% refund. No refunds will be given after April 24th, 2027.

Clean Up: You must take all trash, equipment, and materials with you upon leaving the event. Please check in with a LIOE representative before you leave so we can inspect your site.

Directions and Setup: This event is currently scheduled to take place at Alpenglow Park, located in Southeast Bend, Oregon, but details may change. Further directions and setup information will be emailed to participating vendors at least one week prior to each weekly event.

Fees:

• 10x10 space: $300/week
• 10x15 space: $450/week
• 10x20 space: $600/week
• 10x25 space: $850/week
• After your application has been accepted and approved, the Vendor Coordinator will reach out to you regarding vendor fee payment.

Multi-Week Discounts:

• Commitment to 4 Weeks: 5% Discounted Rate
• Commitment to 5 Weeks: 10% Discounted Rate
• Commitment to All 6 Weeks: 15% Discounted Rate

Fire Code: All vendors must follow the Bend Fire Code for setup. For more information, please contact Bend Fire at 541-322-6300. Please see the attached document “Special Event Guidelines.”

Hours of Operation:

• Thursday, May 20th, 2027 (5:00pm – 8:00pm)
• Thursday, May 27th, 2027 (5:00pm – 8:00pm)
• Thursday, June 3rd, 2027 (5:00pm – 8:00pm)
• Thursday, June 10th, 2027 (5:00pm – 8:00pm)
• Thursday, June 17th, 2027 (5:00pm – 8:00pm)
• Thursday, June 24th, 2027 (5:00pm – 8:00pm)

Inclement Weather: The Alpenglow Nights Summer Concert Series takes place outdoors. Please be prepared for changing weather conditions. Alpenglow Nights will take place rain or shine, including in high-wind and/or cold weather. No refunds will be granted due to weather. No exceptions. You MUST make sure your booth, tent, or other temporary structure is secured on all 4 legs with appropriate weights to maintain stability. If your setup is not properly weighted, you will be asked to break it down.

Insurance: ALL VENDORS MUST HAVE INSURANCE. Please have your insurance company create a certificate of insurance for each entity listed below:

• Bend Parks & Recreation District, 799 SW Columbia Ave., Bend, OR 97702
• Lay It Out, Inc., 704 NW Georgia Ave., Bend, OR 97703
• City of Bend, 555 NE 15th St., Bend, OR 97701

Please send all certificates to Lay It Out Events, 704 NW Georgia Ave., Bend, OR 97703 or email them to vendors@layitoutevents.com. Certificates must be received two weeks prior to the applicable event date.

Power: You must provide your own power sources if needed, as we will not be able to provide electrical outlets or power sources for this series of events.

Water: There is limited water access available at the site, with a spout available at the adjacent dog park. Please be prepared with your own water or reservoirs as needed.

hereinafter referred to as “Vendor” and Alpenglow Nights Summer Concert Series, Alpenglow Park, & Lay It Out, Inc., hereinafter referred to as “Committee.” IN CONSIDERATION FOR PARTICIPATION in the 2027 Alpenglow Nights Summer Concert Series, the undersigned hereby agrees to the following:

1. Vendor shall indemnify and hold harmless the Committee from any claims or liabilities resulting from Vendor’s performance, including any and all loss, damages, or expenses caused by negligent acts, statements, errors, or omissions of Vendor and its agents.
2. Vendor will indemnify, defend, and hold Lay It Out, Inc. and its directors, officers, employees, and agents harmless from any and all claims or liability (including, without limitation, any taxes, penalties, interest, costs, or attorney fees) asserted by any third party that results from or arises out of Vendor or Vendor's personnel performing services under this Agreement.
3. Vendor will maintain adequate and reasonable liability insurance covering Vendor's performance under this Agreement. At any time, upon request by Lay It Out, Inc., Vendor will submit to Lay It Out, Inc. proof acceptable to Lay It Out, Inc. of such insurance. Vendor will further notify Lay It Out, Inc. immediately of any substantial modification or cancellation of such insurance. Vendor acknowledges that Lay It Out, Inc. will not provide insurance coverage for Vendor.
4. Vendor will maintain in force any workers' compensation and unemployment insurance required by law relating to services performed under this Agreement and will, at any time upon request of Lay It Out, Inc., provide to Lay It Out, Inc. proof acceptable to Lay It Out, Inc. of such insurance. Vendor will further notify Lay It Out, Inc. immediately of any substantial modification or cancellation of such insurance.
5. Vendor agrees to abide by all rules and regulations of the Alpenglow Nights Summer Concert Series. Vendor understands that failure to comply with event policies may result in removal from the event, forfeiture of the vendor deposit, and/or ineligibility to participate in future Lay It Out, Inc. events.