Gather your friends and family for the 2027 Alpenglow Nights Concert Series: Six unforgettable nights of live music and summer fun at Alpenglow Park in SE Bend! Set against the stunning backdrop of Bend’s scenic Alpenglow, this free concert series offers an incredible evening of live music, delicious local food and drinks, shopping, and family-friendly entertainment.

Marketplace Vendors have the option to join us for a single night or multiple weeks throughout the series, with multi-week discounts available for vendors who are able to commit to 4 or more weeks.

To participate, please read the following information carefully and complete all of the required fields. For questions, please contact Ty Collins at 541-323-0964 or by email to vendors@layitoutevents.com.

If you are interested in acquiring a Restaurant Vendor Space, please complete the "Restaurant Vendor Application," which can also be found on our website at alpenglownights.com.

Tents, canopies, membrane structures, and air supported structures at fairs, festivals, and other special events must comply with the following:

• Shall not be located within 20 feet of buildings, parked vehicles, or internal combustion engines (including generators).


• Shall be adequately roped, braced, and anchored to withstand weather elements and prevent collapsing.


• Shall secure all compressed gas cylinders (propane, helium, etc) to prevent tip-over.


• Shall prohibit smoking at all times.


• Open flame devices, such as candles or oil lamps, may not be used unless the total area of all individual canopies that are grouped together does not exceed 700 square feet (example: 7 canopies in a row, each of which does not exceed 10 x 10).


• Cooking activities are prohibited unless the total area of all individual canopies that are grouped together does not exceed 700 square feet.


• Shall provide a portable fire extinguisher in any tent or canopy that is performing cooking activities.


• Minimum rating for the fire extinguisher shall be 2A:10BC EXCEPT


• When cooking with pooled oils, greases, or fats, such as a wok or deep fryer, a Class K fire extinguisher shall be provided.

VENDOR INFORMATION

50% of your vendor fees will be due at the time of application approval — including a separate deposit check for $100, to be discarded after the event.

If fees are not paid by April 24th, 2027, your vendor space will be canceled without a refund of fees unless alternative payment arrangements have been made with the LIOE Vendor Coordinator.

The Vendor Coordinator will contact you about your deposit and payment if your application is approved.

We accept cash, credit/debit, or check. To pay in person, visit:

Lay It Out Events
704 NW Georgia Ave.
Bend, OR 97703
Hours: Monday through Friday, 9am and 5pm

If paying fees by phone or online, please send or drop off a deposit check separately to Lay It Out Events.

If you have any questions about your application or payment, please contact the Vendor Coordinator by calling (541) 323-0964, or via email at vendors@layitoutevents.com.

All amounts owed by Vendor to Lay It Out, Inc. that remain unpaid after 30 days shall be subject to a late payment charge of 1.5% per month (18% APR). Should the account become past due, Vendor agrees to pay all costs of collection, including collection agency charges, attorney fees, and court costs incurred by Lay It Out, Inc. This includes, but is not limited to, all fees and costs actually incurred, whether or not any suit or action is filed, and is intended to include all fees and costs incurred in any mediation, arbitration, trial, or appeal.

Postponement or cancellation of any portion or aspect of the 2027 Alpenglow Nights Summer Concert Series for any reason beyond the control of Lay It Out, Inc. (including, but not limited to, earthquake, fire, flood, terrorism, severe weather, or other acts of God) shall not constitute cause for reimbursement or refund.

This Agreement does not transfer to another vendor’s property, agent, or subsidiary. All other business sectors must negotiate separate sponsorship agreements.

Lay It Out, Inc. shall secure and maintain throughout the term of this Agreement all insurance appropriate for events of this stature and size, including, but not limited to, comprehensive general liability insurance covering itself against loss or liability arising out of or relating to activities associated with the event.

This Agreement sets forth the entire agreement between the parties and supersedes all prior verbal or written communications concerning the subject matter of this Agreement. This Agreement may not be altered, modified, or changed in any way by either party without the prior written consent of the other party.

Each of the parties hereto is an independent contractor. Neither party shall have the authority to act on behalf of the other or to incur obligations on behalf of the other unless expressly authorized.

If suit or action is instituted to enforce this Agreement or to determine any matter in controversy regarding this Agreement, the prevailing party shall be entitled to recover such sums as the court may judge reasonable for attorney fees, including attorney fees incurred on appeal and in collecting or enforcing any judgment, order, or decree.

Neither party shall, without written authorization from the other party, disclose to any third party the terms and conditions of this Agreement, except as may be necessary to establish or assert rights hereunder or as required by law. Provided, however, either party may, on a confidential basis, disclose this Agreement to officials, officers, accountants, attorneys, or other individuals within their respective organizations on a “need-to-know” basis.